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Comins Coch Community Association | |||||||
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Present
Terry Lambden (Vice Chair) Glyn Jones
John Thomas Norman Whyman
Tony Evans (Community Councillor) John Roberts (County Councillor)
Joan Thomas (Community Councillor) David Thomas (Hon President)
Tom Fanning Ceiros Munro
Nicola Gilmour
1. Apologies:
Bethan Eric & Pauline Heyes
Sarah Payne Mes Bach Representative
2. Minutes
a. Minutes of last meeting to be distributed out asap and brought to the next
meeting.
b. Minutes to be posted out to people a week prior to the meeting for people
to read through prior to the meeting.
3. Chair has resigned
a. Andy has put in his resignation due to external pressures.
b. Terry to move into chair role
c. Norman voted into vice chair position seconded by John Th
d. John Th to write to Andy offering him our thanks and appreciation for his
hard work over the years.
4. Hon President
a. David Thomas thanked everyone present for the invitation to the role as Hon
President.
- David has been part of the community association since the Queens Silver Jubilee
5. Matters arising:
a. Grass cutting, payment still not received.
b. Equipment
Tennis nets are stored under Andy's shed out of season
Jon Radcliff has brought items into the school.
c. Play area
Issues around differing play equipment and their pros and cons were discussed. Some will plan for you others will call on site inspections.
Quotes are hard to compare as differing manufacturers will not supply like for like.
There are also issues over matting and ensuring adequate insurance cover.
Perhaps a way forward is to ask a number of manufacturers what they can offer us for a fixed price.
Ask other community associations what equipment has high running costs.
Previous estimates £19k - 2005
£22k - 2008
There is a need to do things now, remove goal posts and remark pitch
Place a picnic table in the children play area so parents can oversee their children playing.
Proposal by Terry
Trees to be cut and chipped and placed in play area.
Canopy & countryside, Lledrod lowest quote
Action: Take this forward - Joan seconded
Ian Dutch in the council needs to be informed of the removal of the tress.
Action: John Roberts to discuss with Ian Dutch.
d. PACT
Meeting Wednesday 10th September 6.30pm at Waunfawr Community hall - Norman
to attend on behalf of the association
e. Housing Development
John Roberts did send info through as asked at last meeting due to changes to
the development plans to be announced in the press soon.
Under UDP no further developments unless the development has measures to include adequate play areas, parking and road structures.
A petition has been put forward to discuss dorgloyd corner.
The work at dorgloyd is connected to the work in Glandyfi and that work is about to begin.
6. AOB
a. CCTV system to be placed on the school
b. PTA looking into development of school grounds - sensory areas
c. PTA Fete raised £2000, clothes collection raised £600
Next meeting: Monday 6th October 2008 at 7pm
As there was no further business the meeting called to a close.
Present
Andrew Davies (Chair) Glyn Jones
John Thomas Norman Whyman
Tony Evans (Community Councillor) John Roberts (County Councillor)
Joan Thomas (Community Councillor) Ceiros Munro, Eric Heyes
1. Apologies:
Terry Lambden (Vice Chair) Pauline Heyes
Sarah Payne Nicola Gilmour
Mes Bach Representative David Thomas
2. Matters arising:
a. Minutes of last meeting to be brought to the next meeting.
b. Web hosting - Eric to check to see if webhosting has been paid.
Action: Eric to email John
c. Grass cutting, a receipt is needed from Elfed
Action: Andy to chase up
d. Name change of association
The change to the name of the association was passed at the last AGM and therefore there's a need to change details with the charity commission and bank details.
Action: John Th to write to charity commission for clarity.
e. Honorary President & Vice President
David Thomas was grateful to be put forward for consideration
and will be willing to attend meetings.
Action: John Th to write to David to invite him formally to the meetings.
f. Play area
There are a number of issues with the current play area including damage to equipment and security of the site. Terry & Norman have meet youngsters in and around the play area and asked for their feedback/thoughts on the proposals for the play equipment/area taken from the Lapsett catalogue.
Sarah and Nicola passed a timberline catalogue which the PTA have been looking at on to Terry.
Capel Banger school has gone with Lapset
A number of good ideas were presented to Norman by the children including inexpensive ideas of replacing chains on the swings for older children to use.
A basic skateboard ramp would cost in the region of £8K from Wikstead.
The idea that a committee of children be formed to feed into our meeting and give scope to the potential changes of the play area. This could meet half an hour before ours and be chaired by Terry & a female member of the committee.
There is a need for bark chippings in the playarea - either Gareth Lewis Capel Banger or chip form trees that are cut down
Ian Dutch in the council needs to be informed of the removal of the tress.
Action: John Th to write to CCC re removal of trees from CCC land.
Lampeter tree surgery - Andy to contact for quotes
Tennis courts are council owned and therefore not insured by us.
Drain - Far side - silted and needs to be dug out. Mr Mattis - CCC grounds
maintenance.
Action: John Th to contact Mr Mattis re site inspection.
g. Village Hall
Still collating info. Care needs to be taken when looking for funding.
To be included on each meeting agenda.
h. Solicitor
Powel & Davies to be the associations solicitor. Elton to pass email details on to John Th.
Action: John Th to contact Powel & Davies to formally
invite Powel & Davies as associations solicitor
3. AOB
a. A police liaison meeting was held - PC Hefin Jones present - Top 10 problems compiled- held bi monthly next in Waunfawr hall in September.
Elton has had a number of problems since moving to Comins Coch.
It was felt that community PC Hefin Jones to be given dates of our forthcoming meetings so that he could attend.
Those that feel they need to contact the police should do so.
Action: John Th to invite PC Hefin Jones to a meeting
b. Rubbish bins are only emptied when fill.
c. Equipment owned by the association, including laptops and cameras needs to be made accountable. Andy has a list equipment all seems ok.
Action: Andy to chase up laptop with housing
Children are not to be photographed
d. Benches in need repair. Community council to follow up
Action: Andy's son to see if he can repair
e. Housing Development
There is a proposal for the development of land behind Clawdd Helyg for a number of houses with a potential for an additional 42 more children in the village in an additional 20 houses.
Issues
Sewerage?
Welsh water stated Bow Street problem fixed however, this is misleading as problem
still in Clarach.
Objections?
Community Council has objected
Check CCC website for current planning applications
Action: John Roberts to email John Th details and he will distribute to the association.
Next meeting: Monday 8th September 2008 at 7pm
As there was no further business the meeting called to a close.
Present
Mr Terry Lambden (Vice Chair) Mr Glyn Jones
Mr John Thomas Mr Norman Whyman
Mr Tony Evans (Community Councillor) Sarah Payne
Mrs Joan Thomas (Community Councillor) Nicola Gilmour
1. Apologies:
Mr Andrew Davies (Chair) Mes Bach Representative
2. Minutes of the AGM
Changes/additions of the minutes were made and theses are to be brought to the
next meeting to be signed.
3. Minutes of last meeting:
Signed as a true record and filed.
4. Matters arising:
a. AGM minutes of 2005 to be brought to the next meeting.
b. Web hosting - there is uncertainty over whether this has been paid or not.
Pay at next meeting if needed.
Action: Glyn to bring cheque book to next meeting
c. The association has paid for the grass cutting and a letter needs to be sent to Faenor Community Council asking for repayment.
John Roberts to speak to the Clerk of Faenor Community Council to see in what format he needs the invoice/receipt.
Action: John to get the amount from Glyn and draft letter to Faenor Community Council
d. Name change of association
The change to the name of the association was passed at the last AGM and therefore there's a need to change details with the charity commission and bank details.
Action: John Th to write to charity commission for clarity.
e. Honorary President & Vice President
Dai Evans has asked not to be considered.
Geoff Thomas was grateful to be put forward for consideration
and will be willing to attend meetings.
Action: John Th to write to Geoff to invite him formally to the meetings.
f. Fund Raising Committee
Names were gathered at the AGM.
Action: Andy to discuss & take things forward.
g. Play area
There are a number of issues with the current play area including damage to equipment and security of the site. Terry & Norman have meet youngsters in and around the play area and asked for their feedback/thoughts on the proposals for the play equipment/area taken from the Lapsett catalogue.
Sarah and Nicola passed a timberline catalogue which the PTA have been looking at on to Terry.
A number of good ideas were presented to Norman by the children including inexpensive ideas of replacing chains on the swings for older children to use.
Terry reintroduced the idea that a committee of children be formed to feed into our meeting and give scope to the potential changes of the play area. This committee could also act as a forum to discuss behaviour and therefore limit the number of phone calls to the police.
Terry discussed the removal of trees with the houses neighbouring the play area, John Th mentioned that permission is needed from CCC to remove anything from CCC land.
Action: John Th to write to CCC re removal of trees from CCC land.
Trees have been damaged by children and therefore the previous quote needs to be reviewed.
The cost of fencing the play area could be submitted to Faenor Council as the previous costing has been purely for the play equipment.
The children also asked for basketball nets to be placed in the tennis courts and that the association think about a skate board ramp being set up for the older children.
h. Village Hall
To be discussed at the next meeting.
i. Solicitor
There is a need for the association to have a solicitor. Differing names were discussed.
Action: Bring names to the next meeting
j. CRB checks
The need for CRB checks are as yet unknown we await input from Eric Heyes.
5. AOB
a. A police liaison meeting is to take place at the school on the evening of Wednesday 11th June.
It was felt that community PC Hefin Jones to be given dates of our forthcoming meetings so that he could attend.
Action: John Th to invite PC Hefin Jones to a meeting
b. There has been a large amount of rubbish both in the ditch and the play area which is making the place unsightly. Is this because the bins are placed on the outside of the play area?
c. Equipment owned by the association, including laptops and cameras needs to be made accountable.
Action: Inventory to be started at the next meeting.
d. Correspondence
" Charity commission
Action: annual form to be completed.
" Ceredigion Association of Voluntary Organisations
e. Benches in the tennis courts are in need of repair. As is the bus shelter.
Next meeting: Monday 7th July 2008 at 7pm
As there was no further business the meeting called to a close.
Chairman's Welcome
Andy welcomed everyone to the meeting and congratulated Cllr John Roberts on his recent resounding success in being re-elected to Ceredigion County Council.
Apologies:
Mr John Radcliff and Mrs Pauline Heyes. 26 people present at the AGM including 2 representatives of the Comins Coch CP School Parent Teacher Association (PTA).
Minutes of last meeting (2005)
Due to the transition of new committee members the minutes of the last AGM (2005) had not been brought to the AGM.
Financial Report (Treasurer)
The previous treasurer had given up the post in 2006 and therefore full up to date accounts were not present. However, only 8 cheques had been presented during the last 2 years. Accounts to be reconciled and then Glyn Jones will take over the accounts.
The accounts as they stand now:
Business Current Account £ 330.11
Reserve Account £4,321.68
It was brought to the meetings attention that the sum of money
the association has is due on the whole to the previous committees fundraising
efforts and that that sum of money will decrease due to the annual running cost
of the association being approximately £1,000, unless fundraising efforts
continue.
Election of Officers to the Committee
The following were elected:
Chair Andrew Davies
Treasurer Glyn Jones
Secretary John Thomas
The Election of committee members:
Dr Elton Roberts Terry Lambden
Bethan Evans Norman Whyman
Eric Heyes Ceirios Munro
Honorary President & Vice President
The roles were discussed and the following names were put forward
and seconded:
From Comins Coch Geoff Thomas
From Capel Dewi Dai Evans
Change of name for the Association
The need to be fully representative of the catchment area the association is supposed to represent was discussed along with the repercussion of such an action, i.e. changes to Headed note paper, to the constitution and to the association's bank accounts.
Action: Name change to go ahead.
Village Hall
A brief history of the project was retold regarding the cost of redeveloping the old school being prohibitive and therefore sights were set on a new community centre based near the school grounds.
Fundraising needs to continue. Similar ventures have been successful locally but have needed several attempts to succeed.
Fundraising Committee
The following names were put forward:
John Radcliff
Enfys Lloyd
Jackie Ireland
Maureen
Ceiros Munro
The purpose of the committee is to put forward ideas of events which will raise money but will also bring the community together, give the youth in the village to have a say in what they want. It is hoped that greater involvement will bring greater responsibility.
Play Area
Terry and Norman have been busy looking at the play area and looking at proposals to modernise the current equipment which in need of repair. A LAPSETT rep is willing to call and give a design layout and quote for the area in question, however, the previous costing from 2 years ago has risen from £20,000 to £22,000.
A map (attached) was discussed re the merits of thinning the trees and fencing the area. There are different good examples of play areas in the county and possibilities of accessing community grants or projects i.e. forestry projects to help.
Action: Further investigation needed
Vandalism to the play area was also discussed with stone throwing and bins being emptied happening. Community PC Hefin Williams to be informed of such activities.
It was proposed that the youth of the village could be encouraged to form a committee which in turn could feed into the associations meeting.
Solicitor
Association to approach Davies & Powel, Ceiros to speak
to Enfys. Elton is willing to speak to Jonathon.
Finances
A letter is to be drafted to Feanor Community association re repayment of the grass cutting contract.
Action: John to write to Faenor Community Association
Insurance premium to be paid.
Action: John to write to Zurich
AOB
The Comins Coch PTA has been successful in raising more than £500 in its recent clothes recycling event. The PTA also has a ladies night planned to be held at Penglais School at £2 per head.
Date of next meeting 02.06.08 at 7pm
Date of next AGM - 06.04.09
There being no further business the meeting closed.
